The Hong Kong Institution of Engineers (HKIE) – ITD, END, CAD & AMC divisions organized the seminar named “ISO Document Management System for Architecture, Engineering and Construction (AEC)” on 7th Oct 2016. In daily workflow and business operation, it is inevitable for construction firms to deal with numerous documents from suppliers, partners and customers, whereas traditional practice of manual filing requires excessive manpower and lower the productivity. In this seminar, the use of IT technologies to assist AEC firms on document management to improve efficiency was discussed. In the beginning, Ir. Ricky K.T. Wan (Committee Member, ITD, HKIE) introduced the topic and gave opening speech.
Ms. Emma Wong (Business Development and Marketing Manager, Computer and Technologies Holdings Ltd.) was the seminar MC.
I was honor to be the first speaker invited by Mr. Steve Yeung (VP, Computer and Technologies Holdings Ltd) and my topic named “ISO Management System at HKSTP (eDMS past, present & future)”. Firstly, I introduced HKSTP vision, mission and values. We would like to achieve that through 3 key words: Connect, Collaborate and Catalyse.
Then I introduced HKSTP’s ISO journey included ISO 9001, ISO 14001, OHSAS 18001, ISO 27001, ISO 17025 (CNAS & HOKLAS), and ISO 50001 since 2004.
After that I briefed the ISO 9001:2015 new requirements and focus areas. I explained the “Document” characteristics included “Communication of Information”, “Evidence of Conformity” and “Knowledge Sharing”. Then the Documented Information in Session 7.5 of ISO 9001:2015 was briefed.
Finally, I briefed the development history of electronic document management system since 2004. I asked one of our engineers to program the electronic document system (EDS) for small scale use in laboratory. After the corporate decision to expand our ISO 9001 QMS from laboratory to the corporation, we needed to enhance the existing EDS. We employed VitalDoc and tailor-made different ISO workflow so as to fill security requirement. In 2009, we employed the new system named electronic document management system (eDMS). Recently, we would like to further enhancing our eDMS to be more user-friendly and compatible to other system in Corp IT.
The second speaker was Ir. Harry KY Chan (Chartered Civil Engineer, Datawise Limited) and his topic entitled “Digitisation Construction Management”. He would discussed Data Driven Construction Management, Enterprise Content Management and Construction Management of Cost Control.
Firstly, he defined the digitization in construction management through the Building Information Model (BIM) from Cost estimate package to E-tendering to Cost/schedule management and to Facility management.
Then he mentioned the Data Driven Framework in five steps. However, construction industry in Hong Kong was struggling to cope with “Reporting”. From global survey, the current status that construction industry was under “Document centric state”, automotive industry was under “Transition state” and Defence / Nuclear / Aerospace Industries were under “Advanced digital state”.
Ir. Harry Chan said a good DMS was full visibility of all projects information, cost, progress and forecast at finger tips. However, most construction SMEs depended on Excel spreadsheets. The following diagram showed that if the degree of complexity in task increased, the difficulty in solving problem was also increased. Finally, he concluded that the construction industry had the potential to become fully integrated based on an end to end, digital process from a common, real time, database of information, to design buildings.
Mr. Tommy Choi (Business Development Manager, Computer and Technologies Holdings Ltd) was the last speaker and his presentation was “Practice makes perfect: Practical use of Document Management Solution”. He introduced Enterprise Information Management (EIM) solutions included Capturing, Sharing and Processing.
Then he introduced VitalDoc AEC for New Engineering Contract (NEC) process. They developed the VitalFlow - process management.
At the end, he demonstrated the hardware (scanner) and software for quick scanning and recording for documents archive. It was very fast scanner and software response was very good during the demonstration.
Then all speakers took a group photo with Ir. Prof. Louis Lock and HKIE committee members.
Group photo with C&T group (the 2nd Right was Mr. Steve Yeung.)
HKIE-IT Division – http://it.hkie.org.hk/